Projects
Financial Management
The program has coordinated with Virginia Department of Transportation (VDOT) on a financial management system; to include a “base” central financial system to replace the current, outdated system, CARS. The capability will provide with a new, maintainable financial management system for VDOT while providing an expandable “base” system for the Commonwealth. VDOT requested, and was granted, development approval of the project at the April 2008 ITIB meeting. Partnering with a lead agency (usually a large agency) has been a successful approach for the VEAP program to continue moving enterprise projects forward during these difficult budget years.
Business Intelligence Initiative
The Business Intelligence Initiative (BII) is targeting providing a common capability for agencies to generate reports, dashboards, and “unlock” the knowledge contained within their current data. In January 2008, VITA Supply Chain Management, working with VEAP and agency representatives, issued a request for proposals (RFP) for a toolset to produce business intelligence information. The RFP process is currently in the negotiation phase and the RFP is planned to conclude in July 2008. Preparations continue for agency involvement by the BII team. A key part of the initiative is the establishing of a Business Intelligence Competency Center (BICC) that enables the Commonwealth to implement the new tools efficiently and effectively. The BII team held a BI Summit meeting on June 25th, 2008 where technical and functional agency representatives began charting the future course for this initiative. In addition, the team is exploring options to develop and publish a policy that establishes the new BI toolset as a standard and is working to establish an environment suitable for agency BI deployments with procured toolset.
Performance Budgeting
The Performance Budgeting (PB) project continues to progress as anticipated. Performance Budgeting issued a request for proposals in February and is currently evaluating vendor responses. Preparations continue for agency involvement by the program’s technical and change leadership teams. The Performance Budgeting team expects to issue a software award by July and begin implementation in August/September. In March, VEAP hired Ms. JoJo Martin as the project manager for the project. As the project manager, JoJo recently completed a successful financial management implementation for the Virginia Community College System. The project will seek development approval from the ITIB when the software contract and the Statement of Work for implementation have been finalized. Further analysis on cost estimates for the project was undertaken from January through March by an independent consultant.
Human Resources
The VEAP team in cooperation with the Department of Human Resource Management (DHRM) is evaluating options for increasing our enterprise HR capability. Options being considered include build, buy, modernize existing applications and Software as a Service (SaaS).
Other Initiatives
VEAP is coordinating and/or evaluating numerous initiatives within the Executive branch to determine when an enterprise solution will enhance numerous agencies’ capabilities, not just one agency’s capability. Some initiatives the program has been evaluating include e-Signature, case management tools, “software as a service” implementations, and a shared service environment for electronic content management. VEAP continues to provide project management guidance for the Department of Business Assistance’s Business One Stop project.
On May 12, Governor Kaine announced the launch of Business One-Stop. Read the press release here.
